Western NY Chapter: 2025 Site Visit and Learn About Clinical Materials Services Unit in Clinical Research
This is an in-person event
Location:
150 Metro Park
Suite C
Rochester, NY 14623
Event Description:
The Western New York chapter of ACRP is collaborating with UR Clinical Materials Services Unit (CMSU) and inviting you to this special opportunity to tour and learn about the Clinical Trial Material Management. CMSU is an on-site University of Rochester Medical Center facility specializing in end-to-end support for clinical research—from packaging and labeling to shipping and regulatory assistance. Participants will gain in-person exposure to how materials for clinical research are managed before delivering to clinical research sites. For your reference on Clinical Material Management in real practice, please refer to the recent publication of the Metformin in Alzheimer Dementia Prevention (MAP) study and learn how it works. The Clinical Material Services Unit (CMSU) was responsible for preparing kits of investigational product for dispensation to the local pharmacies of the 19 participating clinical sites of the MAP study.
This event is the second part of the previous event on May 20, 2025: Western NY Chapter: Store & Explore- Unlocking the Power of Research Materials
Speakers:
Eileen Fannon, Senior Director
Mark Christopher, Operations Director
Arian Horbovetz; Senior Clinical Materials Project Manager
Charcy Schultz, Quality Assurance Director
CMSU team; the University of Rochester Center for Health + Technology (UR CHeT
Event Agenda:
- 3:15 - 3:30 PM | Check-in at the designated location (150 Metro Park, Suite C, Rochester, NY 14623. Details will be provided after registration.
- 3:30 - 4:00 PM | Site tour to view packaging, storage, QA, and distribution facilities.
Live demonstrations of cold chain monitoring and validated labeling systems
- 4:00 - 4:30 PM | Presentation on material management and Q&A session to explore regulatory, logistical, or operational inquiries
Learning Objectives:
1. Gain practical insight into clinical trial logistics by understanding how to manage end-to-end supply services, from packaging and labeling to cold-chain shipping and returns handling.
2. Understand regulatory and quality assurance principles in clinical trial supply chain management, including cGMP compliance, validated systems, and QA oversight.
3. Recognize the importance of an integrated approach through effective project planning and cross-functional collaboration to optimize operational workflows.
Registration Information:
Registration is now closed. This event is limited to 10 participants. Each attendee is required to have their own registration – only one registration per transaction.
If you require special accommodation, please contact wnyacrp.info@gmail.com. All attendees must complete a Confidential Disclosure Agreement (CDA). Please arrive by 3:15 p.m. to complete the process on site or submit the CDA via email in advance.
After registering, please visit the event's community page to find the login information or any additional event updates, and to communicate with the event organizer.
The educational portion of this event may be self-reported as 1 point toward an attendee’s Maintenance of Certification. These points are subject to review and acceptance by the Academy of Clinical Research Professionals in accordance with the criteria established. Attendees should keep a record of event participation in case they are randomly selected to participate in the maintenance verification process. The Chapter can provide a certificate of attendance upon request.
